Workshops and Special Events
In-Person & Virtual Workshops/Special Events
Interested in giving a workshop or special event?  We encourage you to submit a proposal for sponsorship by one of the 3 societies.  Workshops are typically held on Day 1 of the conference (June 20, 2025) during the day, or Days 2-5 during the 2 hour lunch window.  There is typically a small room and Audio Visual charge (TBD but usually ~ $200-400), which can be offset by registration fees.  Workshop proposals are due January 15, 2025.

How to propose a workshop:
1. Contact one of the 3 societies directly for sponsorship/permission
Provide a 1-2 page proposal  that includes the following information:
  • Description of workshop
  • Length of workshop (half day/full-day/other)
  • How it benefits/or is appropriate for attendees
  • target audience/base knowledge needed (student, post-doc, professional, beginner, advanced, etc).
  • Maximum capacity for workshop
  • Type of room needed
  • Organizer names
  • whether you are requesting funding from the society
  • whether you plan to include coffee/tea, snacks (catered by convention center, additional cost)
2. If approved by the society, contact the meeting organizers at the email below to plan details for inclusion in registration

Questions about the process?  Contact [email protected]

Proposals are due January 15, 2025
Editorial Meetings, Council Meetings & Member Forums​

council & Committee meetings
Society Councils
Open to council members only.
  • ASN entrance meeting - June 20, 2025 (1:00 - 5:00 pm)
  • ASN exit meeting - TBD (12:35 pm - 2:25 pm)

  • SSB entrance meeting - June 20, 2025 (1:00 - 5:00 pm)
  • SSB exit meeting - TBD (12:35 pm - 2:25 pm)​
 
  • SSE entrance meeting - June 20, 2025 (1:00 - 5:00 pm)
  • SSE exit meeting - TBD (12:35 pm - 2:25 pm)

Joint Council (ASN/SSB/SSE)
Open to Joint council members only.
  • Entrance meeting - June 20, 2025 (8:30 am - 1:00 pm)
  • Exit meeting - TBD (12:30 pm - 2:25 pm)
editorial board meetings
Evolution - TBD
Evolution  Letters - TBD
Systematic Biology - TBD
The American Naturalist - TBD
Society Member Meetings/Forums
Open to all members of the respective societies.
Preregistration not required. 
  • SSE Members Open Forum  - TBD (1:30 - 2:25 pm)
  • ASN Members Open Forum  - TBD (1:30 - 2:25 pm)
  • SSB Members Open Forum  - TBD (1:30 - 2:25 pm)
External events
If you are hosting an event in Athens that is related to the conference, but not officially connected, you can ask for it to be listed here (e.g. a workshop happening in town before or after the conference).  Contact [email protected] with any questions.