Instructions for Presenters
The meeting presentation policy specifies that attendees can present only one talk, no matter what type (i.e. faux-live, on-demand, or invited). This only applies to the presenting author; you can be a co-author on multiple talks given by others.
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YOU MUST REGISTER HERE BEFORE YOU CAN SUBMIT A TALK
After registering go to the Profile Home tab at the top of the page to access the link to talk submissions.
Jump to:
- Talks
- Editing talks
- Guidelines for sharing and social media
- Recording and uploading your talk video
YOU MUST REGISTER HERE BEFORE YOU CAN SUBMIT A TALK
After registering go to the Profile Home tab at the top of the page to access the link to talk submissions.
Talks
All contributed talks will be pre-recorded. All contributed talks must be recorded and uploaded to the meeting platform, or recorded directly in the meeting platform, by June 1. There will be two types of contributed talks:
Faux-live talks: Up to ~1,000 synchronous “faux-live” talks will be accepted. These pre-recorded talks will be played at a certain time and available to view after that time. These talks will be limited to 10 minutes. Each faux-live concurrent session will include 9 faux-live talks played sequentially. During each talk, presenters will be present to answer questions via chat. Video discussion sessions for presenters and attendees will follow each faux-live session. See the Schedule Overview for more information. The deadline for faux-live talk submissions is April 30.
On-demand talks: Up to ~800 on-demand talks will be accepted. These pre-recorded talks will be available to view any time, much like browsing a set of posters. These talks will be limited to 6 minutes. The deadline for on-demand talk submissions is May 15.
Time limits on all contributed talks will be strictly enforced.
Those wanting to contribute a talk can submit their talk via the talk registration link, which will become available after registering as a meeting attendee on your Profile Home page after logging into the Registration System. You can choose to submit a synchronous faux-live talk or an on-demand talk. Once the faux-live schedule is full, only on-demand talks will be available. All talks submitted before the caps are reached will be accepted.
We recommend that you register and submit your talk early to secure a spot.
You can continue to edit your talk title, authors, and abstract (optional in most cases) up until the start of the conference.
For guidance on preparing your talk, including making talks more accessible, we recommend reviewing these Best Practices for Preparing Your Oral Presentation.
Please note that due to the complexity of scheduling a meeting of this size, we unfortunately cannot accommodate special requests concerning the date and time of individual talks.
Faux-live and on-demand talks must be pre-recorded and uploaded, or recorded directly into the meeting platform, by June 1. You can continue to edit your talk title, authors, and abstract after this deadline, but the recording of your presentation must be uploaded by June 1.
In addition to regular contributed talks, there are several talk-types that that make up the daily program:
All contributed talks will be pre-recorded. All contributed talks must be recorded and uploaded to the meeting platform, or recorded directly in the meeting platform, by June 1. There will be two types of contributed talks:
Faux-live talks: Up to ~1,000 synchronous “faux-live” talks will be accepted. These pre-recorded talks will be played at a certain time and available to view after that time. These talks will be limited to 10 minutes. Each faux-live concurrent session will include 9 faux-live talks played sequentially. During each talk, presenters will be present to answer questions via chat. Video discussion sessions for presenters and attendees will follow each faux-live session. See the Schedule Overview for more information. The deadline for faux-live talk submissions is April 30.
On-demand talks: Up to ~800 on-demand talks will be accepted. These pre-recorded talks will be available to view any time, much like browsing a set of posters. These talks will be limited to 6 minutes. The deadline for on-demand talk submissions is May 15.
Time limits on all contributed talks will be strictly enforced.
Those wanting to contribute a talk can submit their talk via the talk registration link, which will become available after registering as a meeting attendee on your Profile Home page after logging into the Registration System. You can choose to submit a synchronous faux-live talk or an on-demand talk. Once the faux-live schedule is full, only on-demand talks will be available. All talks submitted before the caps are reached will be accepted.
We recommend that you register and submit your talk early to secure a spot.
You can continue to edit your talk title, authors, and abstract (optional in most cases) up until the start of the conference.
- Keywords are critical for the placement of your talk in the appropriate session with talks on a similar topic, so choose carefully
- Abstracts are optional for the regular sessions, but are required if you are applying for the SSB Mayr award or the SSE Hamilton award (300 word limit).
- Abstracts provided with regular submissions will be available to attendees through the online program.
- We encourage attendees to provide abstracts in English and in Spanish.
For guidance on preparing your talk, including making talks more accessible, we recommend reviewing these Best Practices for Preparing Your Oral Presentation.
Please note that due to the complexity of scheduling a meeting of this size, we unfortunately cannot accommodate special requests concerning the date and time of individual talks.
Faux-live and on-demand talks must be pre-recorded and uploaded, or recorded directly into the meeting platform, by June 1. You can continue to edit your talk title, authors, and abstract after this deadline, but the recording of your presentation must be uploaded by June 1.
In addition to regular contributed talks, there are several talk-types that that make up the daily program:
- Symposia (live-streamed and faux-live) - Speaking in a symposium is by prior invitation of the organizer(s) of the given symposium. Topics and organizers were chosen by the Societies ahead of the meeting. You therefore cannot apply to speak in a symposium during talk registration, nor should you contact meeting organizers requesting to do this or to host your own symposium. If you have been invited by an organizer to speak in a symposium, then you should sign up for your talk via the talk submission link that becomes available after completing main meeting registration, selecting 'symposium' as the talk type. We ask that speakers do this by the April 30 deadline.
- Plenary & award talks (live-streamed) - These are by prior invitation only and include Presidential addresses and talks by the winners of the Dobzhansky and Young Investigator's Prizes and finalists of the Mayr and Hamilton student award competitions (apply during registration; details here). Mayr and Hamilton talks are 15 minutes in length and will be live-steamed. Except for the Mayr and Hamilton talks, award talks are 30 minutes in duration and will be grouped into special Awards Symposia on Friday, June 25. Award winners should sign up for their talk via the normal registration link that becomes available after completing main meeting registration, selecting 'Plenary or Award' as the talk type. We ask that they do this by the April 30 deadline.
Editing/deleting an existing talk submission
When you first register you will create a login name and password that will allow you to return to the registration site to modify details (e.g., title, authors, keywords, optional abstract) and even delete an existing talk. Your presentation recording cannot be modified after the June 1 upload deadline (unless your recording is rejected for being too long). You can modify your registration and talk submission from your Profile Home page after logging into the Registration System. Please don't contact the meeting organizers to request such modifications. Modifications can be done at any time up to and even during the conference. Any changes you make will be immediately reflected in the online schedule. However, the talk schedule will be built from the talk database as it exists on April 30. Therefore, if you make substantial changes to your title and/or keywords after this date, it may mean that your talk is no longer grouped in an appropriate session (i.e. it will be with grouped according to the previous information you provided).
When you first register you will create a login name and password that will allow you to return to the registration site to modify details (e.g., title, authors, keywords, optional abstract) and even delete an existing talk. Your presentation recording cannot be modified after the June 1 upload deadline (unless your recording is rejected for being too long). You can modify your registration and talk submission from your Profile Home page after logging into the Registration System. Please don't contact the meeting organizers to request such modifications. Modifications can be done at any time up to and even during the conference. Any changes you make will be immediately reflected in the online schedule. However, the talk schedule will be built from the talk database as it exists on April 30. Therefore, if you make substantial changes to your title and/or keywords after this date, it may mean that your talk is no longer grouped in an appropriate session (i.e. it will be with grouped according to the previous information you provided).
Social media
The Evolution Meetings support the communication and discussion of science. Information presented at the meeting (in audio or visual format) may be reported and discussed by attendees and science writers via blogs, Twitter, or other platforms. However, we require that this be done respectfully and without direct reproduction of visual materials (e.g., no posting photos of slides or recordings) unless permission is obtained from the presenter or they have already made this information freely available in an open-source forum. Presenters are welcome to share their own material publicly. Presenters not wanting information from their presentations to be broadcast publicly should explicitly state so in their presentation. See the Broadcasting Policy for more information.
The Evolution Meetings support the communication and discussion of science. Information presented at the meeting (in audio or visual format) may be reported and discussed by attendees and science writers via blogs, Twitter, or other platforms. However, we require that this be done respectfully and without direct reproduction of visual materials (e.g., no posting photos of slides or recordings) unless permission is obtained from the presenter or they have already made this information freely available in an open-source forum. Presenters are welcome to share their own material publicly. Presenters not wanting information from their presentations to be broadcast publicly should explicitly state so in their presentation. See the Broadcasting Policy for more information.
Preparing and recording your talk
Presentations should be formatted using the widescreen (16:9) slide size, not 4:3. Recordings can be made on your own and uploaded, or via the online recording app. Talk time limits will be strictly enforced. Additional information on how to upload or record your presentation will be available here at a later date. Talks must be uploaded by June 1.
When viewing a faux-live or on-demand talk in English or Spanish, you will be able to watch with captions in either language, or without captions. Once your talk is uploaded, captions will be automatically generated. We encourage presenters to speak as clearly as possible to maximize the accuracy of the autocaptions.
Recording Your Talk Video
You will be able to record or upload a recorded talk video using the online recording app starting May 1, 2021.
Video Recording Options
Please note that the virtual meeting platform offers a built-in self-recording tool available from your Profile Home in the registration system. Though you are not required to use it, we do encourage you to consider it for an effective and easy one-stop, self-serve process. If you are more comfortable with another recording platform (examples: Zoom, Loom, Webex, GoToMeeting or PowerPoint), you have the option to record using your preferred software and uploading that MP4 video file using the Upload Presentation Video button.
Google Chrome Works Best
We strongly recommend you use the most current version of Google Chrome to record your presentation through the virtual conference platform for the best result and to avoid errors.
Recording Instruction Tools for Virtual Conference Platform
For a detailed walkthrough on how to record your virtual presentation using the virtual conference platform tool, please watch this video or view by copying and pasting this link into your browser https://www.loom.com/share/97d6e41e6240445d8a25ce0a997df9ce. Also review the speaker recording guideline document or view by copying and pasting this link into your browser https://support.x-cd.com/portal/en/kb/articles/recording-instructions.
Tips and Suggestions
Questions
If you have questions during the recording process, please email us at evolution.meetings@gmail.com. Staff will respond as quickly as possible, but please allow 1-2 days to account for weekends, time differences, and holidays.
We look forward to receiving your video presentation and to your participation in Virtual Evolution 2021.
Presentations should be formatted using the widescreen (16:9) slide size, not 4:3. Recordings can be made on your own and uploaded, or via the online recording app. Talk time limits will be strictly enforced. Additional information on how to upload or record your presentation will be available here at a later date. Talks must be uploaded by June 1.
When viewing a faux-live or on-demand talk in English or Spanish, you will be able to watch with captions in either language, or without captions. Once your talk is uploaded, captions will be automatically generated. We encourage presenters to speak as clearly as possible to maximize the accuracy of the autocaptions.
Recording Your Talk Video
You will be able to record or upload a recorded talk video using the online recording app starting May 1, 2021.
- Upload your talk or record it with the recording app prior to June 1, 2021.
- To upload or record your talk video, use the registration link here or on the conference website. After logging in, go to your Profile Home tab in the blue menu across the top. Then click the blue button that says “Submit/edit a TALK TITLE or RECORD your VIDEO Here.” Or, use think here to go directly to your list of talks. A RED BUTTON will appear on the talk for which you are the presenter. Talks for which you are an author appear in order by the ID number.
- When making your recording, please speak slowly and as clearly as you can. All talks will be captioned in English and Spanish, so clear enunciation is important to generate accurate transcripts and translations.
- Faux-live talks are limited to 10 minutes, and on-demand talks are limited to 6 minutes. Any recording exceeding these time limits will be deleted, and you will be requested to submit another recording. Speakers for symposia and award presentations should contact their organizers to determine the recorded length limits.
- During the conference, attend your faux-live session and the question/answer session that follows so you can answer questions about your talk. All attendees are encouraged to participate in the discussion during the Zoom sessions following each scheduled faux-live session and symposia sessions.
Video Recording Options
Please note that the virtual meeting platform offers a built-in self-recording tool available from your Profile Home in the registration system. Though you are not required to use it, we do encourage you to consider it for an effective and easy one-stop, self-serve process. If you are more comfortable with another recording platform (examples: Zoom, Loom, Webex, GoToMeeting or PowerPoint), you have the option to record using your preferred software and uploading that MP4 video file using the Upload Presentation Video button.
Google Chrome Works Best
We strongly recommend you use the most current version of Google Chrome to record your presentation through the virtual conference platform for the best result and to avoid errors.
Recording Instruction Tools for Virtual Conference Platform
For a detailed walkthrough on how to record your virtual presentation using the virtual conference platform tool, please watch this video or view by copying and pasting this link into your browser https://www.loom.com/share/97d6e41e6240445d8a25ce0a997df9ce. Also review the speaker recording guideline document or view by copying and pasting this link into your browser https://support.x-cd.com/portal/en/kb/articles/recording-instructions.
Tips and Suggestions
- Don’t expect your recording to be perfect – it’s fine if you stumble on a few words.
- Use an app that allows you to save each recording so you can choose the best one.
- Relax, give yourself an opportunity to practice, and enjoy sharing your presentation.
- Review the Best Practices for Oral Presentations document for tips on making your talk more accessible
Questions
If you have questions during the recording process, please email us at evolution.meetings@gmail.com. Staff will respond as quickly as possible, but please allow 1-2 days to account for weekends, time differences, and holidays.
We look forward to receiving your video presentation and to your participation in Virtual Evolution 2021.