Participation Support
There are various way to reduce the cost of participating in Evolution 2025. Funding is available for eligible individuals at different career stages, from different parts of the world, and for those planning to attend the hybrid meeting either virtually or in-person. Explore participant support options below, and check back regularly for updates.
SSE Caregiver Awards
The SSE Caregiver Award is meant to assist members who have additional needs and responsibilities that can inhibit participation at the annual Evolution meeting. This award provides up to $500 to SSE members that need assistance in covering caregiver costs while attending the annual Evolution meeting (in person or virtually). A "caregiver" is broadly defined and includes people caring for children or dependent adults (including adult children with a disability or elderly relatives), and people in need of personal assistance; this award can be spent as the awardee wishes to facilitate attendance.
For example, this award can be used (but is not limited) to:
SSE Graduate Student and Postdoc registration waivers
These waivers are for Master’s and PhD students and postdocs to attend the in-person portion of the Evolution 2025 meeting. These awards are meant to facilitate attendance for those who need financial support, regardless of other funding. Applicants must be members of SSE, must not have received this award in the previous year, and if postdocs, must be fewer than 6 years post-PhD without a permanent position. Recipients will receive a discount code for early-bird meeting registration. Learn more and apply here. Deadline: March 15, 2025
Global Membership Assistance - Meeting Participation
SSE is pleased to offer free registration for the virtual portion of the meeting to SSE members who reside in one of the 152 countries and territories eligible for the Global Membership Assistance program. Eligible members should request a discount code using the form on the Membership page. If you are not yet a member of SSE, please join before completing the form. Please apply as soon as possible if you plan to attend the meeting.
Talk sign-up is only accessible after your conference registration is complete. An abstract is required when applying for an award competition, but you can sign up early to reserve a talk and then return to the abstract submission site to update your abstract and other details closer to the submission deadline.
ASN Graduate Student Travel Award
Graduate student members of the ASN can request to be considered for a $500 US travel award. To be eligible, the student must present a talk or poster and must not have received the travel award in the previous year. Applications are made during conference registration and will be accepted until midnight Eastern Daylight Time on March 21, 2025. Recipients will be randomly selected from the list of applicants, and all applicants will be informed of the outcome by email by April 2, 2025 at the latest (i.e., ahead of the early registration deadline of April 4, 2025). Society membership status will be verified prior to awards being given, so please ensure your membership is up to date (you can check here). Funds are given out at the conference. Student members of both the ASN and SSE can apply for both this and the SSE graduate & postdoc registration waivers, but can receive a maximum of one.
Volunteer Travel Awards
Volunteer travel awards: In return for working two ~4h shifts, graduate student members of one or more of our societies can receive a rebate equal to 100% of the regular early student member registration fee. Applications are made during conference registration and the deadline has been extended to April 1, 2025. Recipients will be randomly selected from among the list of applicants and will be informed by Apr. 2, 2025 at the latest (i.e. prior to the April 4 early registration deadline). Registration fees must be paid in advance and the rebate will be processed after the meeting, subject to satisfactory completion of assigned duties.
SSB Travel Funds for Early Career Systematists
Traveling to conferences and meetings can be financially challenging for early-career members, particularly those at transitional career stages (e.g., students and postdocs) or based in institutions or countries with limited financial support. To address this need, the SSB DEIC has established the Travel Funds for Early Career Systematists. The goal of these funds is to fully support the participation of early career SSB members at regional, national, and international SSB conferences (Evolution, standalone meetings, and joint meetings with ESEB). This includes registration, lodging, travel, and visa acquisition (if applicable). Learn more and apply on the SSB website. Deadline: March 31, 2025
SSE Undergraduate Diversity at Evolution Program
The SSE Undergraduate Diversity at Evolution (UDE) program sends undergraduate students and recent grads to the in-person portion of the meeting. Selected applicants will present a poster, receive mentoring, and participate in a career-oriented panel and discussion. Awardees will receive free meeting registration, travel, and lodging, a meal stipend, and a ticket to the Super Social. Applicants demonstrating a need for funds to attend and applicants preparing to attend graduate school in ecology, evolutionary biology, or related fields will be given priority. Learn more and apply on the SSE website. Deadline: January 20, 2025
SSE International Travel Stipends
These stipends are for researchers from select countries to attend the in-person portion of the meeting. Recipients receive meeting registration and funds for transportation to the conference, meals, and lodging. All career stages are eligible, and preference will be given to students and early-career researchers. Check your eligibility and apply by January 31, 2025.
The SSE Caregiver Award is meant to assist members who have additional needs and responsibilities that can inhibit participation at the annual Evolution meeting. This award provides up to $500 to SSE members that need assistance in covering caregiver costs while attending the annual Evolution meeting (in person or virtually). A "caregiver" is broadly defined and includes people caring for children or dependent adults (including adult children with a disability or elderly relatives), and people in need of personal assistance; this award can be spent as the awardee wishes to facilitate attendance.
For example, this award can be used (but is not limited) to:
- bring someone who is in your care to the Evolution meeting
- bring someone who is helping to care for you to the Evolution meeting
- cover the cost of dependent care while you attend virtually
- cover the cost of dependent care at home while you travel
- cover any extra accessibility costs associated with attending
SSE Graduate Student and Postdoc registration waivers
These waivers are for Master’s and PhD students and postdocs to attend the in-person portion of the Evolution 2025 meeting. These awards are meant to facilitate attendance for those who need financial support, regardless of other funding. Applicants must be members of SSE, must not have received this award in the previous year, and if postdocs, must be fewer than 6 years post-PhD without a permanent position. Recipients will receive a discount code for early-bird meeting registration. Learn more and apply here. Deadline: March 15, 2025
Global Membership Assistance - Meeting Participation
SSE is pleased to offer free registration for the virtual portion of the meeting to SSE members who reside in one of the 152 countries and territories eligible for the Global Membership Assistance program. Eligible members should request a discount code using the form on the Membership page. If you are not yet a member of SSE, please join before completing the form. Please apply as soon as possible if you plan to attend the meeting.
Talk sign-up is only accessible after your conference registration is complete. An abstract is required when applying for an award competition, but you can sign up early to reserve a talk and then return to the abstract submission site to update your abstract and other details closer to the submission deadline.
ASN Graduate Student Travel Award
Graduate student members of the ASN can request to be considered for a $500 US travel award. To be eligible, the student must present a talk or poster and must not have received the travel award in the previous year. Applications are made during conference registration and will be accepted until midnight Eastern Daylight Time on March 21, 2025. Recipients will be randomly selected from the list of applicants, and all applicants will be informed of the outcome by email by April 2, 2025 at the latest (i.e., ahead of the early registration deadline of April 4, 2025). Society membership status will be verified prior to awards being given, so please ensure your membership is up to date (you can check here). Funds are given out at the conference. Student members of both the ASN and SSE can apply for both this and the SSE graduate & postdoc registration waivers, but can receive a maximum of one.
Volunteer Travel Awards
Volunteer travel awards: In return for working two ~4h shifts, graduate student members of one or more of our societies can receive a rebate equal to 100% of the regular early student member registration fee. Applications are made during conference registration and the deadline has been extended to April 1, 2025. Recipients will be randomly selected from among the list of applicants and will be informed by Apr. 2, 2025 at the latest (i.e. prior to the April 4 early registration deadline). Registration fees must be paid in advance and the rebate will be processed after the meeting, subject to satisfactory completion of assigned duties.
SSB Travel Funds for Early Career Systematists
Traveling to conferences and meetings can be financially challenging for early-career members, particularly those at transitional career stages (e.g., students and postdocs) or based in institutions or countries with limited financial support. To address this need, the SSB DEIC has established the Travel Funds for Early Career Systematists. The goal of these funds is to fully support the participation of early career SSB members at regional, national, and international SSB conferences (Evolution, standalone meetings, and joint meetings with ESEB). This includes registration, lodging, travel, and visa acquisition (if applicable). Learn more and apply on the SSB website. Deadline: March 31, 2025
SSE Undergraduate Diversity at Evolution Program
The SSE Undergraduate Diversity at Evolution (UDE) program sends undergraduate students and recent grads to the in-person portion of the meeting. Selected applicants will present a poster, receive mentoring, and participate in a career-oriented panel and discussion. Awardees will receive free meeting registration, travel, and lodging, a meal stipend, and a ticket to the Super Social. Applicants demonstrating a need for funds to attend and applicants preparing to attend graduate school in ecology, evolutionary biology, or related fields will be given priority. Learn more and apply on the SSE website. Deadline: January 20, 2025
SSE International Travel Stipends
These stipends are for researchers from select countries to attend the in-person portion of the meeting. Recipients receive meeting registration and funds for transportation to the conference, meals, and lodging. All career stages are eligible, and preference will be given to students and early-career researchers. Check your eligibility and apply by January 31, 2025.