registration
Online registration is now closed. Walk-in registration is still possible by visiting the registration desk on the 3rd floor of the RICC (Friday 1-8:30pm, Saturday 8am-6pm). On-site rates apply.
We are no longer accepting new talks or posters. You can still edit details of an existing talk or poster online, and upload your presentation file, by visiting your Profile home in the registration system.
Fees cover attendance at all scientific events over the four days (June 22-25) including concurrent sessions, symposia, spotlight sessions, plenary addresses, and three evening poster sessions with light food (drink tickets included). They also include morning and afternoon coffee breaks (June 22-25) and the opening reception on Friday evening, June 21. Lunch is not provided (except as part of some optional events that have an extra fee and require registration). There is a small additional charge for the conference-ending Super Social on Tuesday evening, June 25th (which includes dinner and a drink).
We are no longer accepting new talks or posters. You can still edit details of an existing talk or poster online, and upload your presentation file, by visiting your Profile home in the registration system.
Fees cover attendance at all scientific events over the four days (June 22-25) including concurrent sessions, symposia, spotlight sessions, plenary addresses, and three evening poster sessions with light food (drink tickets included). They also include morning and afternoon coffee breaks (June 22-25) and the opening reception on Friday evening, June 21. Lunch is not provided (except as part of some optional events that have an extra fee and require registration). There is a small additional charge for the conference-ending Super Social on Tuesday evening, June 25th (which includes dinner and a drink).
Rates
* Postdoc and student rates refer to your status at the time you register. If you have recently graduated but not yet become a post doc, you can register as a student. If your post doc has ended but you have not started as a faculty, you can register as a post doc.
** A guest is a person accompanying someone with a standard (i.e. non-guest) registration and who wishes to attend the social functions only (i.e. opening reception, coffee breaks, evening poster sessions). Anyone wanting to attend talks, symposia, spotlight sessions, or other academic events must independently register as a regular attendee.
** A guest is a person accompanying someone with a standard (i.e. non-guest) registration and who wishes to attend the social functions only (i.e. opening reception, coffee breaks, evening poster sessions). Anyone wanting to attend talks, symposia, spotlight sessions, or other academic events must independently register as a regular attendee.
Super Social |
Early (ends April 15) |
Late (April 16 - June 18) |
On Site |
Professional |
$25 |
$45 |
Not Available |
Student/Post Doc |
$15 |
$35 |
Not Available |
Registered Guest |
$25 |
$45 |
Not Available |
Accompanying person not registered as a guest |
$70 |
$90 |
Not Available |
*The early registration discounts apply until 10 PM Eastern Daylight time on Apr. 15, 2019. After this date, late online registration (for an increased fee) will still be possible until 10 PM Eastern daylight time on June 18, 2019. After that time you can only register on-site at the conference. Registration to give a talk and/or poster and for some workshops, as well as applications for some awards and travel funds, all close at earlier dates.
Become a member!
Members of one or more of the participating Societies enjoy a significant savings in registration fees that more than offset the cost of joining. You should therefore become a member or renew your membership before beginning your registration.
Check your current membership status here:
American Society of Naturalists
Society for the Study of Evolution (if you cannot login your membership has elapsed)
Society of Systematic Biologists
Join/renew your membership:
American Society of Naturalists
Society of Systematic Biologists
Society for the Study of Evolution
Become a member!
Members of one or more of the participating Societies enjoy a significant savings in registration fees that more than offset the cost of joining. You should therefore become a member or renew your membership before beginning your registration.
Check your current membership status here:
American Society of Naturalists
Society for the Study of Evolution (if you cannot login your membership has elapsed)
Society of Systematic Biologists
Join/renew your membership:
American Society of Naturalists
Society of Systematic Biologists
Society for the Study of Evolution
Additional Information
Paying by multiple methods
If you want to pay for your Attendee Registration using two payment methods (e.g., split the charges across two credit cards, or pay part by check and part by credit card), then complete the registration process first by selecting the appropriate main registration category and including only those additional items (if any) that you want to charge to that payment method. Complete your registration and pay using that method. After this is complete, log in again and add the additional items that you want to charge to your second payment method. You can then pay the additional charges for these items using your other method.
Press passes
For information about how to obtain a ‘Press Pass’, please email evolution.meetings@gmail.com
Cancellation/refunds
Please contact evolution.meetings@gmail.com to request a refund. For cancellations received prior to June 1, 2019 (meeting registration and/or dorm reservation), a $10 administration fee will be applied. For requests received after June 1st, the fee is $50 for cancellation of meeting registration; dormitory fees are not refundable after June 1.
Multiple presentations
Attendees are limited to presenting one talk no matter what type (i.e. Regular contributed, invited Spotlight/Symposium/Award or Plenary) and/or one poster (see here). This only applies to the presenting author; you can be a co-author on multiple presentations given (and submitted) by others.
Graduate student Mayr & Hamilton awards
Students wishing to apply for the SSE's Hamilton award or the SSB's Ernst Mayr award can do so during talk submission until the early registration deadline (April 15, 2019) or until all talk slots fill. Those planning to do so should therefore sign up early for a 'regular contributed talk' because once these slots fill it will no longer be possible to apply for these awards. If your application is successful you will speak in either the Mayr or Hamilton award symposium; if not your talk will be scheduled during the regular concurrent sessions. Applicants will be informed the outcome of the selection process by May 15 at the latest. Talk submission is only available after your main registration has been completed (see below).
Dormitory accommodations and childcare
Dormitory accommodations are booked during meeting registration. Most dorm rooms are double and you must have a roommate prearranged to reserve a room. Hotel accommodations are booked via the hotels directly. Details can be found on our Accommodations page.
Childcare is complimentary and is booked during meeting registration.
Childcare is complimentary and is booked during meeting registration.
Talk/poster submission
Once you have completed the Attendee Registration process a link to your 'Profile home' will appear in the registration system. Follow it to sign up for a talk and/or poster. There is no selection process for regular concurrent talks: new submissions are accepted UNTIL ALL SLOTS ARE FILLED or 10 PM Eastern Daylight Time on MAY 15, whichever is earlier. All posters submissions are accepted until 10 PM May 15; Poster submissions after May 15 are discouraged although may be possible, space permitting, but will be grouped during the poster sessions into a "Last minute submissions" section (and denoted as such in the program).
When you first register you will create a login name and password that will allow you to return to the site to modify the information provided. You can change your talk/poster details (i.e. title, authors, keywords, optional abstract) at any time (i.e. up to and even during the conference), and these changes will be immediately reflected in the online scheduler and mobile app. However, the conference schedule will be built from the talk/poster database as it exists on May 15. Therefore, if you make substantial changes to your title and/or keywords after May 15 it may mean that your talk/poster is no longer grouped in the correct session (i.e. it will be with other talks/posters according to the previous information you provided). Only title & authors are required to submit a talk/poster; Abstracts are optional (unless you are applying for the Mayr or Hamilton award), but if provided will be available to attendees via the online scheduler and mobile app.
Please note that due to the complexity involved in scheduling hundreds of talks and posters, we unfortunately cannot accommodate individual requests to present your talk or poster on a specific date or at a specific time. Thank you for your understanding.
When you first register you will create a login name and password that will allow you to return to the site to modify the information provided. You can change your talk/poster details (i.e. title, authors, keywords, optional abstract) at any time (i.e. up to and even during the conference), and these changes will be immediately reflected in the online scheduler and mobile app. However, the conference schedule will be built from the talk/poster database as it exists on May 15. Therefore, if you make substantial changes to your title and/or keywords after May 15 it may mean that your talk/poster is no longer grouped in the correct session (i.e. it will be with other talks/posters according to the previous information you provided). Only title & authors are required to submit a talk/poster; Abstracts are optional (unless you are applying for the Mayr or Hamilton award), but if provided will be available to attendees via the online scheduler and mobile app.
Please note that due to the complexity involved in scheduling hundreds of talks and posters, we unfortunately cannot accommodate individual requests to present your talk or poster on a specific date or at a specific time. Thank you for your understanding.