Frequently Asked Questions & Contact information
Can I give multiple presentations?
Attendees are limited to presenting one virtual talk and one in-person talk; regular contributed, symposium, award and plenary talks all count as an in-person talk. This only applies to the presenting author; you can be a co-author on multiple presentations given (and submitted) by others. You can also give a poster and a talk at the in-person meeting, if you wish.
I registered but can no longer attend. Can I get a refund?
Please contact evolution.meetings@gmail.com to request a refund. A $10 processing fee will be applied until June 1, 2023. After this date, the fee is $50 for in-person registration until the meeting begins.
I need to change my registration from in-person + virtual to virtual only. What should I do?
Login to the registration platform. While still registered as in-person+virtual, remove any options that are inapplicable to virtual registration, including guest registrations, super social tickets (including those for guests), workshops, and swag. Then go back to the start of registration, click “Virtual only” on registration type, and proceed as normal.
How do I apply for a Mayr or Hamilton Award?
Students wishing to apply for the SSE's Hamilton award or the SSB's Ernst Mayr award can do so during talk submission. Those planning to do so should sign up early for a talk because once these slots fill it will no longer be possible to apply for these awards. Abstracts are required but you can always add this, and edit other details, closer to the award application deadline by logging back into the registration system. The SSB is running a virtual and an in-person Mayr symposium, while the SSE Hamilton symposium is virtual only. If your application is successful, you will speak in the relevant Mayr or Hamilton award symposium. If your talk is not selected, it will be scheduled during the regular concurrent in-person talk sessions (for in-person Mayr applicants) or during the concurrent virtual sessions (for Mayr and Hamilton virtual applicants). Applicants will be informed the outcome of the selection process in early to mid-May.
Can I pay for my registration using multiple methods?
Yes. If you want to pay for your Attendee Registration using two payment methods (e.g., split the charges across two credit cards, or pay part by check and part by credit card), then complete the registration process first by selecting the appropriate main registration category and including only those additional items (if any) that you want to charge to that payment method. Complete your registration and pay using that method. After this is complete, log in again and add the additional items that you want to charge to your second payment method. You can then pay the additional charges for these items using your other method.
How do I submit my talk or poster?
Once you complete your conference registration, a link to your Profile Home will appear in the registration site. Talk submission is accessed via a link on your profile page. Talk registration (virtual and in-person) is first-come, first-served and there is no selection process for either. Talk submissions close on April 23rd for virtual talks, and May 15, 2023 for in-person talks.
How do I change details for an existing talk or poster?
Login back into the registration system and follow the talk/poster link in your Profile home. All changes will be immediately reflected in the conference program (once online). You can also withdraw a talk or poster this way.
Can I get a support letter for a visa application?
If your registration is complete and payment has been received, then you can request a letter by emailing evolution.meetings@gmail.com.
I am giving a regular, in-person talk. Why should I record it ahead of the meeting for upload to the YouTube channel?
With a small number of possible exceptions, we are recording only the plenaries this year. Those giving a regular talk are encouraged to make a recording of their talk ahead of the meeting (e.g. via zoom or other video recording). If you provide such a video, after you give your in-person talk the recording will be uploaded for on-demand viewing on the Evolution YouTube channel and it will remain accessible indefinitely. Providing such a video increases accessibility for your talk and more widely disseminates your work. Details for how to provide a talk to upload will be available by May 2023.
How do I obtain a press pass?
For information about how to obtain a ‘Press Pass’, please email evolution.meetings@gmail.com. Press passes are at the discretion of the conference organizers and are intended for journalists attending the meeting with the intention of producing print, web or related works covering content and/or events related to the conference. We ask that any resulting material be brought to our attention once it is published.
Attendees are limited to presenting one virtual talk and one in-person talk; regular contributed, symposium, award and plenary talks all count as an in-person talk. This only applies to the presenting author; you can be a co-author on multiple presentations given (and submitted) by others. You can also give a poster and a talk at the in-person meeting, if you wish.
I registered but can no longer attend. Can I get a refund?
Please contact evolution.meetings@gmail.com to request a refund. A $10 processing fee will be applied until June 1, 2023. After this date, the fee is $50 for in-person registration until the meeting begins.
I need to change my registration from in-person + virtual to virtual only. What should I do?
Login to the registration platform. While still registered as in-person+virtual, remove any options that are inapplicable to virtual registration, including guest registrations, super social tickets (including those for guests), workshops, and swag. Then go back to the start of registration, click “Virtual only” on registration type, and proceed as normal.
How do I apply for a Mayr or Hamilton Award?
Students wishing to apply for the SSE's Hamilton award or the SSB's Ernst Mayr award can do so during talk submission. Those planning to do so should sign up early for a talk because once these slots fill it will no longer be possible to apply for these awards. Abstracts are required but you can always add this, and edit other details, closer to the award application deadline by logging back into the registration system. The SSB is running a virtual and an in-person Mayr symposium, while the SSE Hamilton symposium is virtual only. If your application is successful, you will speak in the relevant Mayr or Hamilton award symposium. If your talk is not selected, it will be scheduled during the regular concurrent in-person talk sessions (for in-person Mayr applicants) or during the concurrent virtual sessions (for Mayr and Hamilton virtual applicants). Applicants will be informed the outcome of the selection process in early to mid-May.
Can I pay for my registration using multiple methods?
Yes. If you want to pay for your Attendee Registration using two payment methods (e.g., split the charges across two credit cards, or pay part by check and part by credit card), then complete the registration process first by selecting the appropriate main registration category and including only those additional items (if any) that you want to charge to that payment method. Complete your registration and pay using that method. After this is complete, log in again and add the additional items that you want to charge to your second payment method. You can then pay the additional charges for these items using your other method.
How do I submit my talk or poster?
Once you complete your conference registration, a link to your Profile Home will appear in the registration site. Talk submission is accessed via a link on your profile page. Talk registration (virtual and in-person) is first-come, first-served and there is no selection process for either. Talk submissions close on April 23rd for virtual talks, and May 15, 2023 for in-person talks.
How do I change details for an existing talk or poster?
Login back into the registration system and follow the talk/poster link in your Profile home. All changes will be immediately reflected in the conference program (once online). You can also withdraw a talk or poster this way.
Can I get a support letter for a visa application?
If your registration is complete and payment has been received, then you can request a letter by emailing evolution.meetings@gmail.com.
I am giving a regular, in-person talk. Why should I record it ahead of the meeting for upload to the YouTube channel?
With a small number of possible exceptions, we are recording only the plenaries this year. Those giving a regular talk are encouraged to make a recording of their talk ahead of the meeting (e.g. via zoom or other video recording). If you provide such a video, after you give your in-person talk the recording will be uploaded for on-demand viewing on the Evolution YouTube channel and it will remain accessible indefinitely. Providing such a video increases accessibility for your talk and more widely disseminates your work. Details for how to provide a talk to upload will be available by May 2023.
How do I obtain a press pass?
For information about how to obtain a ‘Press Pass’, please email evolution.meetings@gmail.com. Press passes are at the discretion of the conference organizers and are intended for journalists attending the meeting with the intention of producing print, web or related works covering content and/or events related to the conference. We ask that any resulting material be brought to our attention once it is published.
Contact
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For general inquiries including registration, payment/cancellation, and sponsorship/exhibiting, please contact the conference manager, Karen Faller (evolution.meetings@gmail.com) or use the online form to the right.
Please note that due to the complexity involved in scheduling talks and posters for a meeting of this size, we unfortunately cannot accept requests to present talks or posters on specific dates or at specific times for the in-person talks/posters. Consideration will be automatically given to your time zone if registering for a virtual talk if you enter a time-zone. Thank you for your understanding. Hosting an event If you are interested in hosting an event of some type as part of the conference, please contact us. All events are subject to the approval of the Joint Meeting Committee. Requests received prior to Jan 15, 2023 will receive our full consideration and, if accepted, will be included in the conference schedule. Those received after this date are at the discretion of the organizers and may not be possible. Special events generally require the approval of at least one of our host societies so you could also contact one of the society representatives on the Joint meeting committee. |
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