Frequently Asked Questions & Contact information
Why is registration only showing for the in-person conference?
Main registration will open for all items (virtual, t-shirts, workshops) etc. by February 2024. We have opened up the bare-bones registration site very early so that those needing to apply for a visa in order to attend, can do so with enough time to get processed. If you need a visa in order to attend, register as early as possible and ask for an invitation letter by e-mailing evolution.meetings@gmail.com.
Why is abstract submission not showing up?
Abstract submission will open alongside full registration in February 2024 and will show up as a link from your profile home after you have registered for the conference.
Can I give multiple presentations?
Attendees are limited to presenting one virtual talk and one in-person talk; regular contributed, symposium, award and plenary talks all count as an in-person talk. This only applies to the presenting author; you can be a co-author on multiple presentations given (and submitted) by others. You can also give a poster and a talk at the in-person meeting, if you wish, though usually these are on different topics.
I registered but can no longer attend. Can I get a refund?
Please contact evolution.meetings@gmail.com to request a refund. A $10 processing fee will be applied until July 1, 2024. After this date, the fee is $50 for in-person registration until the meeting begins.
I need to change my registration from in-person + virtual to virtual only. What should I do?
Note that you will not be able to do this until February 2024 when full registration opens. At that point, login to the registration platform. While still registered as in-person+virtual, remove any options that are inapplicable to virtual registration, including guest registrations, super social tickets (including those for guests), workshops, and swag. Then go back to the start of registration, click “Virtual only” on registration type, and proceed as normal.
How do I apply for a Mayr or Hamilton Award?
Information for this will be coming soon, but it is expected that signing up for either will be part of the abstract submission process (Note: abstract submission site is currently closed and will open in early 2024).
Can I pay for my registration using multiple methods?
Yes. If you want to pay for your Attendee Registration using two payment methods (e.g., split the charges across two credit cards, or pay part by check and part by credit card), then complete the registration process first by selecting the appropriate main registration category and including only those additional items (if any) that you want to charge to that payment method. Complete your registration and pay using that method. After this is complete, log in again and add the additional items that you want to charge to your second payment method. You can then pay the additional charges for these items using your other method.
How do I submit my talk or poster?
Abstract submission will open in February of 2024 once the full registration opens. You will need to register first, and then a link will show up on your profile home allowing you to submit an abstract.
How do I change details for an existing talk or poster?
Once you've submitted an abstract, you will be able to log back into the registration system and follow the talk/poster link in your profile home. All changes will be immediately reflected in the conference program. You can also withdraw a talk or poster this way.
Can I get a support letter for a visa application?
If your registration is complete and payment has been received, you can request a letter by emailing evolution.meetings@gmail.com.
How do I obtain a press pass?
For information about how to obtain a ‘Press Pass’, please email evolution.meetings@gmail.com. Press passes are at the discretion of the conference organizers and are intended for journalists attending the meeting with the intention of producing print, web or related works covering content and/or events related to the conference. We ask that any resulting material be brought to our attention once it is published.
Main registration will open for all items (virtual, t-shirts, workshops) etc. by February 2024. We have opened up the bare-bones registration site very early so that those needing to apply for a visa in order to attend, can do so with enough time to get processed. If you need a visa in order to attend, register as early as possible and ask for an invitation letter by e-mailing evolution.meetings@gmail.com.
Why is abstract submission not showing up?
Abstract submission will open alongside full registration in February 2024 and will show up as a link from your profile home after you have registered for the conference.
Can I give multiple presentations?
Attendees are limited to presenting one virtual talk and one in-person talk; regular contributed, symposium, award and plenary talks all count as an in-person talk. This only applies to the presenting author; you can be a co-author on multiple presentations given (and submitted) by others. You can also give a poster and a talk at the in-person meeting, if you wish, though usually these are on different topics.
I registered but can no longer attend. Can I get a refund?
Please contact evolution.meetings@gmail.com to request a refund. A $10 processing fee will be applied until July 1, 2024. After this date, the fee is $50 for in-person registration until the meeting begins.
I need to change my registration from in-person + virtual to virtual only. What should I do?
Note that you will not be able to do this until February 2024 when full registration opens. At that point, login to the registration platform. While still registered as in-person+virtual, remove any options that are inapplicable to virtual registration, including guest registrations, super social tickets (including those for guests), workshops, and swag. Then go back to the start of registration, click “Virtual only” on registration type, and proceed as normal.
How do I apply for a Mayr or Hamilton Award?
Information for this will be coming soon, but it is expected that signing up for either will be part of the abstract submission process (Note: abstract submission site is currently closed and will open in early 2024).
Can I pay for my registration using multiple methods?
Yes. If you want to pay for your Attendee Registration using two payment methods (e.g., split the charges across two credit cards, or pay part by check and part by credit card), then complete the registration process first by selecting the appropriate main registration category and including only those additional items (if any) that you want to charge to that payment method. Complete your registration and pay using that method. After this is complete, log in again and add the additional items that you want to charge to your second payment method. You can then pay the additional charges for these items using your other method.
How do I submit my talk or poster?
Abstract submission will open in February of 2024 once the full registration opens. You will need to register first, and then a link will show up on your profile home allowing you to submit an abstract.
How do I change details for an existing talk or poster?
Once you've submitted an abstract, you will be able to log back into the registration system and follow the talk/poster link in your profile home. All changes will be immediately reflected in the conference program. You can also withdraw a talk or poster this way.
Can I get a support letter for a visa application?
If your registration is complete and payment has been received, you can request a letter by emailing evolution.meetings@gmail.com.
How do I obtain a press pass?
For information about how to obtain a ‘Press Pass’, please email evolution.meetings@gmail.com. Press passes are at the discretion of the conference organizers and are intended for journalists attending the meeting with the intention of producing print, web or related works covering content and/or events related to the conference. We ask that any resulting material be brought to our attention once it is published.
Contact
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For general inquiries including registration, payment/cancellation, and sponsorship/exhibiting, please contact the conference manager, Karen Faller (evolution.meetings@gmail.com) or use the online form to the right.
Please note that due to the complexity involved in scheduling talks and posters for a meeting of this size, we unfortunately cannot accept requests to present talks or posters on specific dates or at specific times for the in-person talks/posters. Consideration will be automatically given to your time zone if registering for a virtual talk if you enter a time-zone. Thank you for your understanding. Hosting an event If you are interested in hosting an event of some type as part of the conference, please see the workshops and special events page for details needed, and contact us with additional questions. All events are subject to the approval of the Joint Meeting Committee. Requests received prior to Jan 15, 2024 will receive our full consideration and, if accepted, will be included in the conference schedule. Those received after this date are at the discretion of the organizers and may not be possible. Special events generally require the approval of at least one of our host societies so you could also contact one of the society representatives on the Joint meeting committee. |
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