Frequently Asked Questions & Contact information
Why is abstract submission not showing up?
Abstract submission opens when full registration opens (February). Abstract submission (for virtual, in -person, and posters) show up as separate links from your profile home after you have registered for the conference. You must register and pay before submitting for a talk or poster.
Can I give multiple presentations?
Attendees are limited to presenting one virtual talk and one in-person talk; regular contributed, symposium, award and plenary talks all count as an in-person talk. This only applies to the presenting author; you can be a co-author on multiple presentations given (and submitted) by others. You can also give a poster and a talk at the in-person meeting, if you wish, though usually these are on different topics.
Can I give the same talk at the in-person and virtual conference?
Yes.
I registered but can no longer attend. Can I get a refund?
Depends on when you ask. Please contact [email protected] to request a refund. A 10 USD processing fee will be applied until June 1, 2025. After this date, the cancellation fee is 50 USD for in-person registration until the meeting begins. No refunds are available after the conference start date.
I need to change my registration from in-person + virtual to virtual only. What should I do?
Contact [email protected] to switch from in-person to virtual-only. If done after June 1, 2025, the 50 USD cancellation fee applies (see above).
How do I apply for a Mayr or Hamilton Award?
You apply when you submit an abstract. A check-box to be considered for each award is part of the virtual conference abstract submission process (available after registration is complete). Deadline for both awards is TBD but usually before the early registration deadline, and you must submit an abstract in the virtual talk system, as well as check the box for the appropriate award to be considered .
Can I pay for my registration using multiple methods?
Yes. If you want to pay for your Attendee Registration using two payment methods (e.g., split the charges across two credit cards, or pay part by check and part by credit card), then complete the registration process first by selecting the appropriate main registration category and including only those additional items (if any) that you want to charge to that payment method. Complete your registration and pay using that method. After this is complete, log in again and add the additional items that you want to charge to your second payment method. You can then pay the additional charges for these items using your other method.
How do I submit my talk or poster?
The abstract submission links for talks and posters will show up after you register and pay for the conference. Links for each will show up on your profile home allowing you to submit an abstract.
How do I change details for an existing talk or poster?
Once you've submitted an abstract, you will be able to log back into the registration system and follow the talk/poster link in your profile home. All changes will be immediately reflected in the conference program. You can also withdraw a talk or poster this way.
Can I get a support letter for a visa application?
If your registration is complete and payment has been received, you can request a letter by emailing [email protected]. Visa invitation letters will not be provided without a complete registration.
How do I obtain a press pass?
For information about how to obtain a ‘Press Pass’, please email [email protected]. Press passes are at the discretion of the conference organizers and are intended for journalists attending the meeting with the intention of producing print, web or related works covering content and/or events related to the conference. We ask that any resulting material be brought to our attention once it is published.
Abstract submission opens when full registration opens (February). Abstract submission (for virtual, in -person, and posters) show up as separate links from your profile home after you have registered for the conference. You must register and pay before submitting for a talk or poster.
Can I give multiple presentations?
Attendees are limited to presenting one virtual talk and one in-person talk; regular contributed, symposium, award and plenary talks all count as an in-person talk. This only applies to the presenting author; you can be a co-author on multiple presentations given (and submitted) by others. You can also give a poster and a talk at the in-person meeting, if you wish, though usually these are on different topics.
Can I give the same talk at the in-person and virtual conference?
Yes.
I registered but can no longer attend. Can I get a refund?
Depends on when you ask. Please contact [email protected] to request a refund. A 10 USD processing fee will be applied until June 1, 2025. After this date, the cancellation fee is 50 USD for in-person registration until the meeting begins. No refunds are available after the conference start date.
I need to change my registration from in-person + virtual to virtual only. What should I do?
Contact [email protected] to switch from in-person to virtual-only. If done after June 1, 2025, the 50 USD cancellation fee applies (see above).
How do I apply for a Mayr or Hamilton Award?
You apply when you submit an abstract. A check-box to be considered for each award is part of the virtual conference abstract submission process (available after registration is complete). Deadline for both awards is TBD but usually before the early registration deadline, and you must submit an abstract in the virtual talk system, as well as check the box for the appropriate award to be considered .
Can I pay for my registration using multiple methods?
Yes. If you want to pay for your Attendee Registration using two payment methods (e.g., split the charges across two credit cards, or pay part by check and part by credit card), then complete the registration process first by selecting the appropriate main registration category and including only those additional items (if any) that you want to charge to that payment method. Complete your registration and pay using that method. After this is complete, log in again and add the additional items that you want to charge to your second payment method. You can then pay the additional charges for these items using your other method.
How do I submit my talk or poster?
The abstract submission links for talks and posters will show up after you register and pay for the conference. Links for each will show up on your profile home allowing you to submit an abstract.
How do I change details for an existing talk or poster?
Once you've submitted an abstract, you will be able to log back into the registration system and follow the talk/poster link in your profile home. All changes will be immediately reflected in the conference program. You can also withdraw a talk or poster this way.
Can I get a support letter for a visa application?
If your registration is complete and payment has been received, you can request a letter by emailing [email protected]. Visa invitation letters will not be provided without a complete registration.
How do I obtain a press pass?
For information about how to obtain a ‘Press Pass’, please email [email protected]. Press passes are at the discretion of the conference organizers and are intended for journalists attending the meeting with the intention of producing print, web or related works covering content and/or events related to the conference. We ask that any resulting material be brought to our attention once it is published.
Contact
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For general inquiries including registration, payment/cancellation, and sponsorship/exhibiting, please contact the conference manager, Karen Faller ([email protected]) or use the online form to the right.
Please note that due to the complexity involved in scheduling talks and posters for a meeting of this size, we unfortunately cannot accept requests to present talks or posters on specific dates or at specific times for the in-person talks/posters. Consideration will be automatically given to your time zone if registering for a virtual talk if you enter a time-zone. Thank you for your understanding. Hosting an event If you are interested in hosting an event of some type as part of the conference, please see the workshops and special events page for details needed, and contact us with additional questions. All events are subject to the approval of the Joint Meeting Committee. Requests received prior to Jan 15, 2025 will receive our full consideration and, if accepted, will be included in the conference schedule. Those received after this date are at the discretion of the organizers and may not be possible. Special events generally require the approval of at least one of our host societies so you could also contact one of the society representatives on the Joint meeting committee. |
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